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Confluent California Candidate Privacy Notice

This Confluent California Candidate Privacy Notice (“Notice”) describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees (“Candidate(s)”). This Notice does not address Confluent’s privacy practices in relation to its employees, which are described in the Confluent California Employee Privacy Notice.

This Notice is designed to comply with the California Consumer Privacy Act (“CCPA”). This Notice is not intended to create any rights beyond those that exist under the CCPA or other applicable California privacy and data protection laws.

Personal Information We Collect

In connection with your prospective employment or engagement with Confluent, we may collect personal data about you from which you can be identified. Some "special categories" of personal data require a higher level of protection. For more information on our treatment of sensitive data, please see Section 7.

We may collect, store, and use the following categories of information about you; this list is representative and not exhaustive. We refer to these categories as “personal information” throughout this Privacy Notice.

  • contact information and identifiers, such as first and last name, online identifiers, account and usernames, aliases, IP address, email addresses, home and postal addresses, telephone numbers, and signatures;
  • facial images and audio information, such as photos, videos and/or voice interactions or recordings;
  • demographic data, such as age including date of birth, gender, marital status, spouse and dependents, and certain sensitive data categories, described below;
  • professional and background information, such as resumes/CVs, references, recommendations, academic and education background and qualifications, work skills and experience, professional certifications and registrations, language capabilities, training courses attended, results of criminal background checks, results of drug and alcohol testing;
  • work permit status, such as immigration, residency, and related information;
  • benefits information, such as information for determining benefits and cost estimation, (which may require information about gender, age, including birthdate, marital status, and personal information of spouse and dependents);
  • travel information, such as dates and length of travel, hotel names and locations, travel routes and departures, stops, and destination points, and rewards earned for travel
  • analytics or monitoring data, including information required to access company systems and applications such as system ID, IP address, usernames, passwords, account details, device information, data necessary to facilitate proper operation, and logs, or other information that you submit or input into our systems through completion of forms, and information about your use of our IT systems;
  • social media data, including information posted in social media profiles and on recruiting websites, and user activity (posts, likes, replies, etc.);
  • public records, including data or information publicly available online or through official governmental channels; and
  • sensitive data, such as
    • government-issued identifiers including, social security, taxpayer identification, driver’s license, and national/ID passport numbers;
    • criminal offenses;
    • information about California and federal protected classes; such as
      • race/ethnic and national origin;
      • religious creed;
      • physical, medical, or mental health or condition and related accommodations;
      • marital status;
      • gender;
      • age; and
      • sexual orientation where permitted by law and on the basis of voluntary and consensual disclosure.

In some circumstances we may anonymize your personal information so that it can no longer be associated with you or linked to you in any way. Anonymized data is not personal data and we may use such information without further notice to you.

Information Collection and Third-Party Sources

We receive most personal information from you directly. For example, when you apply for a position at Confluent, we may collect personal data from your CV or resume, and through your interviews and correspondence with us.

We also sometimes receive personal information from third parties, including recruitment agencies, job boards, background check providers, social media and online searches (such as public databases and/or websites like LinkedIn, as permitted by law), former employers, and personal references. If you travel for a job interview or incur expenses in the recruitment process, we may also collect your personal information from our service providers (e.g., expense reimbursement services), or travel partners (e.g., travel agents and portals, car service, and ride share companies).

Purposes of Use

Confluent collects, uses, retains, and discloses personal information as appropriate to administer and carry out the recruitment and hiring process, and for operational and business, safety, and security purposes and as described in this Notice.

For example, we may use your personal data to broadly evaluate our organizational and hiring needs and use systems application data to ensure network and information security, policy compliance, and to prevent fraud and abuse. We may use sensitive categories of data, such as personal information relating to your race, ethnic background, or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting, when legally required or permissible.

Purposes of Use Categories of Personal Information
Human Resources Uses
Recruitment and hiring decisions Contact information and identifiers; facial images, and audio information; professional and background information; analytics or monitoring data; social media data; public records; sensitive data
Travel and expense reimbursements Contact information and identifiers; travel information; analytics or monitoring data
Benefits eligibility determination Contact information and identifiers; demographic data; benefits information; analytics or monitoring data, sensitive data
Equal employment opportunity, diversity, inclusion and accessibility programs Contact information and identifiers; demographic data; sensitive data
Legal and policy compliance administration and enforcement (including for anti-discrimination laws and government reporting obligations) Contact information and identifiers; facial images, and audio information; demographic data; professional and background information; work permit status; analytics or monitoring data, sensitive data
Business Uses
Managing, monitoring, protecting, and improving, Confluent Systems, assets and resources, including preventing unauthorized access and use of confidential information Contact information and identifiers; facial images, and audio information; demographic data; professional and background information; travel information; analytics or monitoring data; sensitive data
Managing, monitoring, protecting, and improving the Confluent workplace, including its facilities, on-site services, occupancy levels, security systems, and guest logs Contact information and identifiers; facial images, and audio information; demographic data; professional and background information; personal vehicle information; travel information; analytics or monitoring data; sensitive data
Managing and improving workplace efficiency and effectiveness Contact information and identifiers; facial images, and audio information; demographic data; travel information; analytics or monitoring data; sensitive data
Communications and collaboration Contact information and identifiers; facial images, and audio information; demographic data; travel information; analytics or monitoring data; sensitive data
Delivery of information, goods and services Contact information and identifiers; sensitive data
Legal and policy compliance administration and enforcement Contact information and identifiers; visual, facial images, and audio information; demographic data; professional and background information; travel information; analytics or monitoring data; sensitive data
Research and improvement of Confluent processes, products, services, and technology. Contact information and identifiers; visual, facial images, and audio information; demographic data; professional and background information; travel information; analytics or monitoring data; sensitive data

If you become a Confluent employee, Personal Information that was collected as part of the application and hiring process will become part of your employee file and will be used as described in our California Employee Privacy Notice.

Sharing of Personal Information

We share Personal Information with your consent or for the purposes described in this Notice. For example, we share Personal Information with:

  • Our subsidiaries and affiliates, including across business processes and common data systems;
  • Third party vendors or advisors working on our behalf, including companies we've hired to provide recruiting, hiring, travel, and administrative services, systems providers, or third-party vendors whose services or applications we otherwise use or rely on during the recruiting process;
  • As required by law or subpoena or if we reasonably believe that such action is necessary to comply with the law or the reasonable requests of law enforcement, to enforce our Terms of Use or other agreements or to protect the security or integrity of our website, products, and services, and/or to exercise or protect the rights, property, or personal safety of Confluent, our staff, customers, users, or others.

We may also disclose Personal Information as part of a corporate transaction or proceeding such as a merger, financing, acquisition, bankruptcy, dissolution, or at transfer, divestiture, or sale of all or a portion of our business or assets.

Changes to This Notice

Confluent may occasionally update this Notice to reflect changes in law or in Confluent’s practices or procedures. If we make material changes to this Notice or how we use your Candidate’s Personal Information, we will provide you notice of such changes, or obtain your consent, where required by law.

Contact Information

Candidates may contact peoplesupport@confluent.io with any questions or complaints regarding Confluent’s compliance with this notice.

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